Hotel/Site Selection
Meetinguides has the professional experience and leverage needed in hotel/venue contract negotiations, providing the most competitive rates and concessions for you.

• Identify meeting objectives
• Research hotel/venue availability
• Produce a list of available space with rates
• Negotiate contracts
• Reserve sleeping rooms and function space

Pre-Meeting Planning
Every meeting is unique and Meetinguides can assist you in selecting specific services needed to create your ideal meeting.

• Airline booking and ticketing (Oasis Travel is our full service travel agency partner)
• Audio Visual selection & coordination
• Badges
• Budget management
• Exhibit area
• Food & Beverage menu selection & coordination
• Gifts and Amenities
• Guest/Spouse events
• International Travel Consultants (Travel Island is our full service travel consultant in Milan, Italy)
• Meet and Greet services
• Registration Management (Northwest Registration Services is our full service registration partner)
• Security
• Signage/Banners/Gobos
• Staffing
• Themed on-site/off-site events
• Transportation Services
• Vendor contract negotiations & coordination
• VIP services

On-Site Management
Our team is on-site to troubleshoot and implement a successful program on your behalf.

• Provide on-site staff
• Coordinate with hotel conference services
• Organize and manage registration
• Plan pre-conference meeting with hotel staff
• Supervise program flow